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By ordering or reserving a vendor, artist, or exhibitor space at Fan Fusion Expo, you agree to comply with all rules, regulations, and terms outlined below. These policies are in place to ensure a safe, accessible, and enjoyable event for attendees, vendors, staff, and guests.

• Vendor, exhibitor, and artist wristbands may not be sold, transferred, or given to members of the general public.
   
  • Any vendor found violating this policy will be banned from future Fan Fusion Expo events.
     
  • For security reasons, attendees are not permitted on the show floor before official opening hours.
     
• Vendors may not use any materials or mounting methods that damage walls, floors, or venue property.
   
  • Exhibitors will be financially responsible for any damage caused by displays or installations.
     
• Booths, tables, and displays must not extend into aisles or walkways.
   
  • All aisle space must remain clear and compliant with Eastern States Exposition fire safety regulations.
     
• All vendors must fully pack up and remove all merchandise, displays, and materials by 8:00 PM EST on Sunday.
   

• All exhibitors assume full responsibility for their participation and agree to indemnify, defend, and hold harmless:
   
  • Fan Fusion Expo
     
  • CDRV Events, LLC
     
  • Eastern States Exposition
     
  • All employees, agents, and partners
     
  • from any claims, damages, losses, fines, or legal fees arising from installation, operation, occupancy, or removal of vendor materials.
     
• Fan Fusion Expo and its production partners are not responsible for lost, stolen, or damaged merchandise, nor for personal injury.
   
  • Vendors are strongly encouraged to carry their own insurance coverage.
     

Fan Fusion Expo is a family-friendly event.

• No nudity or pornographic material may be displayed or sold.
   
• The sale of weapons is strictly prohibited, except as specifically outlined below.
   
• Vendors must ensure that displayed content is appropriate for a general audience.
   

• Games of chance are strictly prohibited, including (but not limited to):
   
  • Wheels of Fortune
     
  • Gumball machines
     
  • Any game where prizes have varying values based on chance
     

The following items are not permitted for sale, display, or cosplay at Fan Fusion Expo:

• Functional firearms (including airsoft guns, BB guns, cap guns, paintball guns, and pellet guns)
   
• Realistic replica firearms
   
• Functional projectile weapons (including blow guns, crossbows, and long bows)
   
• Explosives (including fireworks and firecrackers)
   
• Chemical weapons (including mace and pepper spray)
   
• Blunt weapons (including brass knuckles, clubs, and nunchaku)
   

Metal sword sales are permitted only under the following conditions:

• Sales are restricted to customers 18 years of age or older
   
• Each sword must be sealed with “DO NOT OPEN” tape on the box
   
• Vendors must verbally instruct buyers not to open packaging inside the venue
   
• Buyers must be advised to take the sword directly to their vehicle after purchase
   

• Prop bows are allowed only if all arrows have soft tips
   
• Lightsabers are permitted
   

(Per the Town of West Springfield Health Department)

All vendors must comply with the following health regulations while on the grounds of Eastern States Exposition:

• The use of plastic bags and polystyrene containers is prohibited in West Springfield.
   
• Electronic cigarettes and vaping devices are prohibited anywhere smoking is prohibited.
   
• Employees must wash hands after using the restroom or after smoking/vaping before returning to work.
   
• Employees exhibiting symptoms such as coughing or sneezing may not work directly with the public.
   
• Employees experiencing nausea, vomiting, or diarrhea may not be present or work with the public.
   

Failure to comply with any of the above rules may result in:

• Immediate removal from the event
   
• Loss of vendor privileges without refund
   
• Disqualification from future Fan Fusion Expo events
   

These policies are enforced to ensure a safe, welcoming, and professional experience for everyone involved.